Ways to Improve Work Productivity at Your Shared Office Space


One of the biggest benefits to working in a Coworking or shared office space is that you are more productive. According to a February 2017 article by Business.com, everyone from freelancers, startup entrepreneurs, to big corporations are 74% more productive when working in these types of facilities. With more morale, more social connectivity, and a greater environment for collaboration of new ideas, productivity is certainly one of the chief benefits to these spaces. The further this trend we’ve put together a few ways in which you can make your shared office space’s work productivity even higher. By using the benefits afforded by automation of your business processes, providing a more fluid space for movement and conversation, as well as decorating the culture to inspire great work, you and create a more efficient, more suited environment for getting work done.

Avenues for Automation

In contrast to working from home, Coworking and working in shared spaces provides an environment that inspires work with less distractions. The management, of this however, can be a different beast altogether. You’re dealing with various members, different organizations, and different times in which people come and go. Especially in a space with a high-churn rate and frequent onboarding of new clientele. When it comes to achieving optimal productivity, having to manually process and account for these aspects can prove time consuming and counter-productive to your operational goals. The best thing to do is to utilize the tools provided by Coworking software to automate all processes. Allowing your members to register, rent spaces, and book conference time without having you or your staff to process the information by hand will afford both you and your members more time to get to the work that really matters. Automating the billing and other necessary processes will save you countless hours in the long run—helping you focus more on being more productive with growing the space.

Movement and Collaboration

They say you’ll always do more outside of your comfort zone, so get there! Walking around a shared space isn’t just allowed, it’s advised. This increases productivity in two ways. The first is the networking benefit in that you’ll find people of various skillsets throughout the space. The second benefit is that physical activity and participation in events, even something as simple as a group lunch, releases endorphins and tends to increase levels of creativity. Remember that you’re not the only one in the space wanting to think outside the box, so go meet some people. Better yet, with the help of shared space management software, you can connect to other users by searching via people within the same industry and/or with the expertise you’ll know will get the job done.

Define The Workspace Décor and Culture

Having the right art and furniture layout within a shared space can inspire productivity to the point that shared space operators have made a science out of it like having their own form of Feng Shui. An efficient furniture layout within a shared office space is about finding the perfect balance between bringing people together and allowing traffic to flow to their destination. Here are a few details to look into.

  • Ambient Lighting and The Flow of Natural Sunlight
  • Colored Walls to Match Workspace Mood and Office Ethos
  • 24/7 Keyless Access to Provide Members with Easy Access
  • Technology Such as Access Points to Be Installed Minimally Intrusive, But Functional in All Areas
  • White Boards and Bulletin Boards to Match The Design and Philosophy
  • Artwork to Make The Space Less Boring.

By keeping these principles in mind, you can make yourself and the members of your shared space more productive. By applying these methods you’ll continue to blaze through obstacles while your members find new ways to work together and achieve more work. For more information on how automation, collaboration, and definition with WUN can further transform your space, please click the button below.