Cybersecurity Tips in Coworking Spaces 

July 2, 2025 |

Once seen as a niche trend, coworking spaces have become vibrant hubs of innovation and productivity, attracting freelancers, startups and remote professionals alike. While they offer flexibility, collaboration and convenience, their open, shared nature also introduces unique cybersecurity risks. 

Whether you’re a solopreneur handling sensitive client data or a remote employee accessing corporate systems, safeguarding your digital information is critical. Here are some essential cybersecurity tips to help protect your data and devices in a coworking environment. 

Use a Virtual Private Network (VPN) 

One of the easiest ways to secure your internet connection is by using a VPN. It encrypts your online activity, shielding your data from hackers on shared Wi-Fi networks, which is common in coworking spaces. Choose a reliable, paid VPN service, like NordVPN or Surfshark, to ensure robust security and performance. 

Avoid Public or Unsecured Wi-Fi 

While coworking spaces usually offer Wi-Fi to members, not all networks are created equal. Avoid connecting to public or open networks without passwords. If possible, ask the community manager for a secure member-only network and ensure the Wi-Fi uses WPA3 encryption for added protection. 

Keep Your Devices Locked and Updated 

Physical and digital threats often go hand-in-hand in open workspaces. Always lock your screen when stepping away, even briefly. In addition: 

  • Enable automatic updates for your operating system and software 
  • Use strong, unique passwords or passphrases 
  • Turn on multi-factor authentication (MFA) for key apps and accounts 

These basic steps help close common security loopholes. 

Be Cautious with Shared Printers and Devices 

Many coworking spaces offer shared printers, scanners or smart TVs. While convenient, these devices can store data or be targeted by malware. Avoid printing confidential information unless you’re sure the device is secure and regularly maintained. When in doubt, bring your own or use encrypted cloud printing options. 

Don’t Overshare on Public Networks 

Think twice before joining collaborative tools, shared folders or community drives in a coworking space. Make sure you’re not accidentally granting access to sensitive files or client information. Stick to private, secured file-sharing services and restrict access to trusted users only. 

Be Wary of “Shoulder Surfing” 

Cybersecurity isn’t always about high-tech threats, sometimes it’s as simple as someone glancing at your screen. Position yourself with your back to a wall when working on confidential documents and consider using a privacy screen filter on your laptop. 

Educate Your Team (If Applicable) 

If you’re managing a remote team that works from coworking spaces, make cybersecurity part of your onboarding and training process. Create a basic security protocol and make sure everyone understands best practices when working outside a traditional office. 

Conclusion 

Coworking spaces offer freedom and flexibility but that shouldn’t come at the expense of your digital security. With just a few precautions, you can enjoy the perks of shared workspaces while keeping your data and devices safe from prying eyes and cyber threats. 

In today’s hyper-connected world, cybersecurity is essential. Stay smart, stay secure and cowork with confidence. As a coworking space owner and operator, you want to make sure that your coworking space offers its users the safest environment to work in – click below to find out how Yardi Kube coworking software can help.  

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