Maximizing the Security of your Coworking Space


Your members, guests, and staff all have the right and the desire to work in as secure a location as possible. There are many aspects of Coworking spaces that require security technology. Let’s review the most important ways to maximize the security in your shared space.

Digital Security

In today’s technology driven Coworking spaces, people from all walks of life converge to work on incredible projects. This comes with extensive security risks of course. Your space cannot compromise the integrity of your members’ work. Because of this, it may not be enough to simply have password protected Wi-Fi.

Individualized private Wi-Fi networks are becoming the way to go for optimal digital security. Currently, the two main methods for Wi-Fi security are Virtual Private Networks (VPN for short) and guest Wi-Fi for visitors. While these are fine, the enhanced features of individualized private networks make for a much safer member and guest experience.

At a minimum, you should frequently change passwords, or require an automatic login update every 2-3 months for each of your members. Unfortunately, most cyber attacks actually come from inside the network , sometimes even stemming from a harmless activity. So not only should you educate members about the extensive measures they should take to protect their privacy, but go further to protect them and benefit the future of your space as well.

Some tips for adding extra digital security: You can actually purchase (very inexpensive) an appliance timer, which basically would shut off Wi-Fi access overnight.

Implement bandwidth management methods for members to have access at certain (or all) times, while guests would require a login and access would be limited to a specific amount of time.

Also, IP filtering systems, such as Packet Viper, are ideal to reduce harmful data sharing and block unwanted traffic. This also enhances the network performance as a whole.

Physical Security

Going keyless is one of the biggest advancements in security for your shared space. Door access control enhances security by restricting access to only those who you allow in the building, as well as access to specific meeting rooms or designated areas within your space. Of course, all entry points should remain locked at all times.

Keyless access systems provide real time updates on who is currently in your space and makes for a full mobile experience for users who are already migrating to that in all aspects of their lives.

With a tap of a phone, or swipe of a card, authorized users will gain immediate access to any room you designate. You can also control access for users with different memberships. So for example, your full 24/7 members can have unlimited access while limited members can have their access blocked at any given time or to any given room.

Brands like Kisi are leading the way in the door access revolution. Our platform, Yardi Kube, integrates seamlessly with Kisi and optimizes the member and operator experience even further.

Cameras are becoming ever more sophisticated, and are a must for the security of any Coworking space.  Of course, they should be recording 24/7 in and around all accessible areas of your space. Cloud streaming systems such as Nest are ideal. They provide service even in case of a power outage, and record all footage continuously for 30 days for review.

One of the biggest, if not the biggest, keys to optimal security is your management software. With Yardi Kube’s integrations and user-friendly access, you will have the most control over the security of your space. Manage your members, visitors, billing, door access, CRM, and many more features with our sophisticated platform.

To find out how Yardi Kube can maximize the security of your space, click the link below.